All about private limited company registration

Starting a business is an exciting journey, and registering a Private Limited Company (PLC) in India is one of the best ways to ensure your business is legally recognized and structured for growth. This article will guide you through the process in simple terms, providing a step-by-step overview to make the journey easier.

What is a Private Limited Company?

Before diving into the registration process, it’s important to understand what a Private Limited Company is. A Private Limited Company is a popular type of business structure in India. It offers limited liability to its shareholders, meaning their personal assets are protected if the company faces financial trouble. Additionally, a PLC can have up to 200 shareholders, and its shares cannot be publicly traded. This structure is favored by entrepreneurs for its benefits in growth, investment, and legal protection.

Benefits of Registering a Private Limited Company

Understanding the advantages of private limited company registration can help you make an informed decision. This section highlights the key benefits of this business structure.

  1. Limited Liability: Shareholders’ personal assets are safe in case the company incurs debts or legal issues.
  2. Separate Legal Entity: The company is a separate legal entity from its owners, providing an additional layer of protection.
  3. Ease of Fundraising: It’s easier to attract investors and secure funding as a Private Limited Company.
  4. Perpetual Succession: The company continues to exist even if the ownership changes due to the death or resignation of shareholders.
  5. Credibility: A Private Limited Company enjoys higher credibility and trust from clients, investors, and banks compared to other business structures.

Documents Required

Gathering the necessary documents is a crucial step in the registration process. These documents help verify the identities of the directors and shareholders, as well as the business address. Here’s a list of the documents you will need:

  1. Identity Proof: PAN card, Aadhar card, or passport of all directors and shareholders.
  2. Address Proof: Recent utility bill or bank statement of all directors and shareholders.
  3. Registered Office Proof: Rent agreement and utility bill of the office address.
  4. Director Identification Number (DIN): Required for all directors.
  5. Digital Signature Certificate (DSC): Required for filing electronic documents.

Registration Process

Now that you have an understanding of what a Private Limited Company is and the benefits it offers, let’s go through the registration process step-by-step.

  1. Obtain Digital Signature Certificate (DSC)
    • Apply for DSC for all directors.
    • This is necessary for online document filing.
  2. Apply for Director Identification Number (DIN)
    • Fill out the DIN application form for all directors.
    • Submit it along with identity and address proof.
  3. Reserve Your Company Name
    • Use the MCA (Ministry of Corporate Affairs) portal to check the availability of your desired company name.
    • Apply for name reservation using the RUN (Reserve Unique Name) form.
    • You can propose two names and wait for approval.
  4. Prepare and File Incorporation Documents
    • Draft the Memorandum of Association (MOA) and Articles of Association (AOA).
    • File these documents along with the SPICe+ form on the MCA portal.
    • Attach the required documents and pay the registration fees.
  5. Obtain Certificate of Incorporation
    • Once your documents are verified and approved, the Registrar of Companies (ROC) will issue a Certificate of Incorporation.
    • This certificate includes your Company Identification Number (CIN).
  6. Apply for PAN and TAN
    • After incorporation, apply for the company’s Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN).


Understanding the costs involved in registering a Private Limited Company is important for financial planning. The cost varies based on factors like authorized capital and professional fees. Generally, it includes:

  1. Government Fees: Varies based on authorized capital.
  2. Professional Fees: For legal and CA services (varies by service provider).
  3. Stamp Duty: Based on the state of registration.

Comparison with Other Business Structures

Choosing the right business structure can have a significant impact on your business. Here’s a comparison of a Private Limited Company with other common business structures:

FeaturePrivate Limited CompanySole ProprietorshipPartnership Firm
Legal StatusSeparate Legal EntityNot SeparateNot Separate
Limited LiabilityYesNoNo
Perpetual SuccessionYesNoNo
Fundraising CapabilityHighLowMedium
Compliance RequirementsHighLowMedium

Also read : GST registration


Registering a Private Limited Company in India provides numerous benefits, including limited liability, ease of raising funds, and enhanced credibility. While the process might seem complex, following the steps outlined in this article can help you navigate the registration smoothly. Once registered, your company will be well-positioned to grow and succeed.

For expert assistance with the registration process and ongoing compliance, consider partnering with professionals who specialize in company incorporation services. This will ensure that you meet all legal requirements and can focus on building your business.

Also read : India Ceramic Tiles Market Surges with a Robust 8.2%

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